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Big Red Barn Marketing Submissions

The Barn Marketing Request Form has been created in an effort to expand our information network. In order for submissions to be included in the weekly Big Red Barn Newsletter, information must be submitted and approved through the form, provided upon event approval, before 5 p.m. on the Wednesday the week you would like for it to be included.

  • The content is short and focused
  • The content is clearly rooted in the graduate students and/or the Barn community
  • The content does not promote information that students receive elsewhere, including:
    • Graduate school information, opportunities, events, etc.
    • News
    • Media
  • If your submission is rejected, it has been determined that it does not meet these guidelines. You will receive notification of the rejection.

If you have an event taking place in the Barn that is open to all graduate and professional students, you must submit your marketing materials for the Barn newsletter, Appspace, and Instagram. Student groups that do not publicize their open events to all graduate and professional students will have to pay the fee for student group-hosted events for only specific groups of graduate and professional students. See the rate card on the Reserving the Barn page for more information.

Submission Guidelines

Newsletter

Submissions for the Big Red Barn Newsletter will be included in newsletters up to two weeks in advance of the event date if the submission is received and approved in time to do so. In order for submissions to be included in the weekly Big Red Barn Newsletter, information must be submitted and approved through the marketing form before 5 p.m. on the Wednesday the week you would like for it to be included.

All newsletter submissions must provide the following:

  • a banner, which should be:
    • 1080x400px
    • relatively simple with small amounts of text (ideally just the event name, date, and time, and a logo if needed, along with any decorative elements). Banners cannot include link text or QR codes.
  • heading/title text summarizing the event/information.
  • body text providing additional event/information description, including any text presented in the banner.
  • time, date, or location for events.

Appspace

Advertisements will be displayed on the digital signage in the building up to two weeks in advance of the event date if the submission is received and approved in time to do so. In order for submissions to be included, information must be submitted and approved through the marketing form before 5 p.m. on the Wednesday the week before you would like for it to be included.

Appspace (in-house TV ads) content must:

  • contain the event title, day, and time, and can also contain brief text, logos, and/or a QR code.
  • be formatted in 16:9 (PowerPoint slide size).
  • be formatted in landscape orientation.

Instagram

Information for events will be posted on the grid one week in advance of the event, then shared as a post to the story on the day-of. If it is an event where attendees require more time to complete a task (ex. a book club), the post will be added further in advance at the discretion of Graduate School staff on a case-by-case basis.

Instagram submissions must provide the following:

  • A graphic, which should be:
    • Either square (minimum 500x500px) or rectangular (3:4 or 4:5 aspect ratio)
    • Relatively simple, containing minimal amounts of text (ideally just the event name, date, and time, and a logo if needed, along with any decorative elements). Instagram graphics cannot include link text or QR codes.
  • Text, which should include:
    • Event/information description, including any text presented in the banner
    • Time and date for events