When and Where to Hold Exams
As long as you meet the registered semester requirement you can take an exam with seven days’ notice to the Graduate School. This gives the Director of Graduate Studies time to announce the exam to other faculty members. Any may choose to attend.
Exams may take place remotely or in person. If an exam is scheduled to take place in person, accommodations must be made so that faculty who wish to participate remotely can do so. The field’s announcement that an exam has been scheduled should include instructions for joining remotely.
Scheduling Exams and Exam Results
Students must schedule exams with the Graduate School at least seven calendar days in advance by filing the proper examination scheduling form. Examination results must be filed with the Graduate School within three business days of the exam.
The Role of Faculty Members During Exams
All members of the Special Committee are expected to participate in the examinations and evaluate you, the candidate. Other members of the graduate faculty are encouraged to attend exams and may question you only during the time allocated by the chair.
Having Special Committee Members Attend Exams Remotely
At the discretion of the field demonstrated by permission from the DGS and with the agreement of all members of the committee when scheduling an exam, one or more committee members may participate from a remote off-campus location via appropriate, high-quality electronic audio and video conferencing. At least one committee member must be located on the university campus with the student during the exam.
- If the committee has only the minimum number of members, no more than one member of the committee can be physically absent from an exam.
- If the committee has more than the minimum number of required members, then the additional members can be physically absent along with one member from the minimum configuration.
- If the chair is unable to attend in person, he or she must designate one of the minor members with signature authority (not an ad hoc member) in attendance to sign the “Results of Examination” form on his or her behalf.